Lab Directors#

Add a user to your lab#

New users must already have an account in APGAP before you can add them to your lab. If a user doesn’t appear in the search, ask your Platform Admin to create their account first. You can add users from two places — from the Lab Roster or from the User Management section. From the Lab Roster:

  1. Click Labs → select your lab → Lab Roster tab
  2. Click Assign User
  3. Search for the user by email address
  4. Select their Role:
    • Lab Director — full lab admin, can manage roster and approve access requests
    • Lab Collaborator — read/write access, no admin capabilities
    • Lab Reader — read-only access
  5. Click Assign User

Lab Roster

The user will receive a notification that they’ve been added to the lab.

Note: Platform Admins and Data Analysts cannot be added to labs — they have platform-wide access and are excluded from lab-level membership by design.

Change a user’s role in your lab#

A user can only have one role per lab. To change their role, you need to remove them and re-add them with the new role.

  1. Click Labs → your lab → Lab Roster tab
  2. Find the user and click the trash can icon next to their name
  3. Confirm the removal
  4. Click Assign User and add them back with the new role

Remove a user from your lab#

  1. Click Labs → your lab → Lab Roster tab
  2. Find the user you want to remove
  3. Click the trash can icon next to their name
  4. A confirmation dialog will appear — click Yes, Remove Removing a user from the lab removes their access to all files and projects in the lab. Their account is not deleted from the platform.

Create a project#

Projects live inside labs and provide an isolated workspace for a specific analysis effort. Each project can have its own set of Bioinformatics Users and its own Seqera pipeline workspace.

  1. Click Labs → your lab → Projects tab
  2. Click Add Project
  3. Fill in the Project Title — note that project titles cannot contain spaces
  4. Add a description
  5. Click Create Project Note: Creating a project triggers provisioning of a Seqera workspace in the background. This takes a few minutes. The Pipelines section of the project will be available once provisioning is complete.

Assign a user to a project#

Only users who are already members of your lab can be assigned to projects within that lab. Bioinformatics Users are typically assigned at the project level rather than the lab level.

  1. Click Labs → your lab → Projects tab → select the project
  2. Click the Users tab
  3. Click Assign User
  4. Select the user and their permissions
  5. Click Assign User

Approve or deny an access request#

When a researcher from another lab requests access to files in your lab, you’ll receive a notification (the bell icon in the top right).

  1. Click the notification to go directly to the request, or navigate to Labs → your lab → Access Requests
  2. Review the request: who is asking, which files they need, and their stated justification
  3. For each file listed in the request, click Approve or Deny
  4. If denying a file, enter a reason (required)
  5. Click Submit Decision

The researcher will be notified of your decision immediately.

Auto-approval: If your organization has the auto-approval setting enabled, access requests from users within the same organization are approved automatically. You can review and revoke access later if needed.

Review files in DRAFT status#

Files stuck in DRAFT are one of the most common lab management tasks. To find them:

  1. Click Labs → your lab → Sequences tab
  2. Use the Filter or Search options to filter by Status = DRAFT

For each DRAFT file, you can:

  • Click the filename to see which specific metadata fields are missing
  • Download a pre-filled CSV of all DRAFT files, complete what’s missing, and import it back

To export a CSV of all DRAFT files in your lab, click Download CSV Template and select the relevant Source Type. Any files that already have partial metadata will have those values pre-populated in the export.

If you have a large DRAFT backlog and the metadata cannot be collected, contact your Platform Admin — they have the ability to bulk-promote files to PRIMARY status when a data quality trade-off is justified.

Backward Lab Collaborators and Lab Readers Bioinformatics Users Forward